Dear Sanibel Beach Club Owners:
The most recent meeting of the Sanibel Beach Club Board of Directors was held on August 7, 2010, at the resort. All Board members participated, except for Don Southwick who was ill that day. Eric Ryffel and Donna Sage and about a half dozen owners were also there. It was another marathon meeting, lasting 4 hours and 15 minutes, during which a lot was accomplished. Here are some notes from the meeting:
1. The pool and spa deck replacement will take place during weeks 42, 43, and possibly 44. There will also be some other repair work done to the pool and the spa at the same time. These dates were chosen based on the availability of the two contractors involved. The weeks were also selected after Donna Sage of VRI and Eric Ryffel (our manager) checked the records and noted that there has not been a lot of major construction recently during this time. Eric has arranged for owners and guests to use the pool at the Surfrider Beach Club and Coquina Beach Condominium during this time.
2. A booster pump may be needed to ensure adequate water pressure for the pool and spa heating systems. If needed, the pump will be replaced when the spa and pool deck work are done. Also, the exterior lights at the pool area will be replaced at the same time.
3. After over a year of discussion by the previous and new Boards, the Board decided to replace the aging master bedroom furniture. The new furniture will have a honey-colored wood finish and will feature a king-size bed frame mounted to the wall, two night stands, a large dresser, and a mirror. The drawers will have metal side tracks and actual handles (no more fumbling around trying to open the drawers). The furniture will rest on legs, which means easier cleaning under the furniture and less likelihood that the furniture will be damaged if the carpet gets wet.
4. Tub and shower replacement will continue as needed. The Board was asked whether the glass doors should be replaced with shower curtains, but decided not to do it because it was felt that that the glass is cleaner, neater, and more long-lasting than shower curtains would be.
5. The Board asked Eric to contact local landscapers to provide estimates on a three to five year plan to upgrade the landscaping at the resort. The landscapers are to concentrate on three areas: the entrance to the resort, the approach to the office, and the area around the pool and the hot tub. The proposals should also include mulching options. Outside of replacing dead shrubs and planting some annual flowers, no major landscaping projects will be undertaken until there is a comprehensive design for the property.
6. The Board also asked Eric to contact pest-control firms to get estimates for on-going termite prevention and control for our buildings. Right now SBC is taking care of termites on an as-needed basis.
7. The Board decided to handle the Board member election voting process a little differently this fall. Owners will be instructed to send their ballots to a post office box from which the ballots will be collected and held unopened until the Thursday before the annual meeting. On that day a group consisting of two Board members who are not up for re-election, Donna Sage, and a homeowner who is not running for election will count the ballots. The voting results will be announced at the Annual Meeting as usual.
8. The Board heard from Jim Keller of Keller Inspections on the state of the flat roofs on our buildings. Mr. Keller has been inspecting our roofs for the last several years. While we do not have any roof-related leaks now, he recommended re-sealing several roofs. Eric will look into the cost of re-sealing vs. re-roofing, and also explore what kind of warranty we may be able to get for the work. He will report to the Board at the November meeting.
9. Bids are being reviewed to replace the lanai flooring of unit 3B. Eric Ryffel will work with the engineer to determine the possible causes of damage and scope of the work. The engineer will also review the bids that are received and make a recommendation to Eric.
10. Five ground floor bedroom lanai decks are being replaced.
11. One electrical panel at the pool house was replaced.
12. Several owners have noticed that their refrigerators work fine, but have begun rusting on the outside. Rather that replace these refrigerators, they are being painted with special rust-resistant paint. Also, when refrigerators and other appliances fail and need to be replaced, they will be replaced with white ones since the current beige color is no longer available.
13. Some new pool furniture was added at the first upper deck at the pool.
14. A new flag pole will be installed in front of the office.
15. The Board approved a change to the kitchen countertop and bar stool area to be accomplished in 2011. While we will be saying goodbye to our old short stools, we will be welcoming new stools that are high enough to allow for eating and working at the kitchen counter.
16. Carpet will be replaced in ten units as needed. The new carpet will be a little darker and will show less dirt.
17. Two kid’s bikes will be added to the bikes we rent from Billy’s Bike Rentals. Owners are reminded to always lock their bikes after they have used them and return the keys to the office as soon as they have finished their bike rides.
18. The “popcorn” covering will continue to be removed from unit ceilings as needed.
19. At the Board meeting two of our owners made suggestions that will be checked out for cost feasibility:
a. One owner suggested we look into having a laundry service wash our sheets, mattress pads, and towels rather than having our cleaning staff do it. This is done at several resorts with good results. Eric will look into it and report back at the November Board meeting.
b. Another owner, a professional electrician, suggested that the resort use compact fluorescent rather than incandescent light bulbs in the units and on the grounds. While there is some upfront costs for the bulbs, over the long haul the resort should see savings on our electric bills. Eric will look into it.
There is a week 53 in 2011 (December 31, 2011 to January 7, 2012). Owners of weeks 52 (2011) and 1 (2012) will have until January 31, 2011 to decide if they want to rent a week 53 with a 25% discount. From February 1 to 28, 2011, all other owners will have a chance to rent a week 53 with a 25% discount. From March 1, 2011 onwards, week 53 is open to the general public for rent at the going rate (no discount).
If you are interested in running for the Board, please submit your short (150 words or less) resume to Sanibel Beach Club, 626 Nerita Street, Sanibel, FL 33957 or fax it to (239) 472-8944. Resumes must be received no later than September 13, 2010.
If you are reading this on the SBC website, you can thank Eric for adding our owners-only page that allows you to view documents such as the minutes and the annual audit. Thank you, Eric. The Annual Meeting will be held on November 13, 2010, and it will be followed by a Board meeting. All meetings are held at the resort and start at 9:00 a.m. All owners are invited to attend. Hope to see you there.
Tim Stranges, President, on behalf of the Sanibel Beach Club Board of Directors
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